The Diploma in Office Administration is a short-term diploma program that focuses on office management. Depending on the college, the diploma course might last anywhere from 6 months to a year. In some colleges and institutions, a diploma in office administration is also available as a part-time or online degree. The course teaches candidates how to manage administrative work information in a more complex way. Candidates can take this course after graduating from the 10th grade from a certified board. Admission is granted on the basis of academic merit. In India, the average course fee for a Diploma in Office Administration lasts 6 months to a year and costs between INR 2,000 and 20,000.
The training is designed for people who want to work as business managers or administrators. Students gain a strong foundation in office management practices. A diploma in office administration aids in the development of abilities that will be useful in the future when running firms or businesses. Students are offered jobs in a variety of fields after completing this course, including PSUs, banks, the private sector, the public sector, and much more. Graduates can expect to earn anything between INR 1 and INR 6 lakhs per year on average. The office administration course is ideal for people who want to acquire a little bookkeeping as well as a wide range of office skills.
You will be able to assist in almost any area by learning about all of the factors that contribute to a smooth-running office. You’ll progress from the Foundation Level to the Intermediate Level to the Advanced Level as you complete the 12 subjects in the office administration course, earning NQF credentials along the way. If you believe in the numerous advantages of running a business in a well-organized manner, this management course is a fantastic fit for you. Each consecutive qualification builds on the previous, allowing you to take on more important roles and responsibilities in your profession.
Table of Contents
Eligibility Criteria for Diploma in Office Administration
For entrance to the Diploma in Office Administration, the following prerequisites must be met:
- Candidates must have passed Class 10 with a minimum aggregate of 45 percent or higher from a recognised board.
- Students who are applying for their class 10 final exams may also be eligible for the programme.
- Candidates must be at least 16 years old at the time of application.
- You should be able to communicate effectively in English and Hindi.
Course Overview of Diploma in Office Administration
The course overview of the Diploma in Office Administration is mentioned in the table below.
|Duration||6 months to 1 year|
|Eligibility||Passing standard 10th with a minimum of 45% marks and above from a recognized board|
|Course fee||INR 2,000 to 20,000|
|Average salary||INR 1 to 6 lacs per annum|
|Top Recruiting Companies||Banks, Management Information systems, Public sector Organizations, Academic Institutions, etc.|
|Job Positions||Office Manager, Assistant Executive, and Assistant Manager, Small Business Owners, Administrative Assistants, etc.|
Admission Process in Diploma in Office Management
Admission to the Diploma in Office Administration program is completely based on merit (i.e., the grade you received in Standard 10th or Matriculation). There are no entrance tests required for enrollment to the Diploma program. Applicants can apply for the program either offline, by visiting the college’s official website, or online, by visiting the college’s official website. All pertinent information, including the date of admission, the interview procedure, and other data, will be sent through e-mail or posted on the official website.
Top Colleges in Diploma in Office Management
The following table lists some of the best colleges for a diploma in office administration:
|Name of the Institute||Average Course Fee||College Type|
|All India Institute of Management Studies – [AIIMAS], Chennai||INR 2,800/-||Private|
|Central India Institute of Management Studies – [CIIMS], Jabalpur||INR 11,500/-||Government|
|Institute of Technology and Management, Chennai||NA||Private|
|Dr. NGP Arts and Science College, – [DRNGPASC] Coimbatore||NA||Private|
|Sri Padmavati Mahila Visvavidyalayam University, Directorate of Distance Education – [DDE], Thondamanadu||INR 5,000/-||Private|
Course Syllabus in Diploma in Office Managment
The Diploma in Office Administration course structure is designed to equip students for managing day-to-day operations in offices connected to administrative duties. The course equips students with advanced knowledge of management and its practices, allowing them to do their jobs more efficiently. The following table lists the most common university and college curricula, as well as key topics:
|Office Services and Fundamentals of Secretarial Procedures||Scheduling and Fixing Of Meetings|
|Personality Development||Room Management|
|Principle of Management||Contact with Customers|
|Office Management||Preservation of Office Records|
|Assignments and Projects||Distribution of Tasks|
|Generation of Payrolls||–|
What is Diploma in Office Management?
A Diploma in Office Management is an Administrative Law study at the Diploma level. The Diploma in Office Management equips employees with the knowledge and skills necessary to manage and administer general office responsibilities such as data, files, and records, payroll administration, space management, office communication, and office facility management for day-to-day operations, as well as coordinating meetings. It also teaches crucial management expertise for people who will become office managers in the future. Students who complete the course are qualified for a variety of administrative positions in both the public and commercial sectors.
Office managers have received professional training in their work as well as different facets of modern management. They employ a variety of ideas and approaches to operate the workplace efficiently; their expert guidance boosts productivity and benefits the entire company. Individual investigations of organizational plans are conducted by the executives, who then submit reports based on their findings. Successful graduates of India’s Office Management courses are in charge of scheduling meetings and producing management communication.
Skills Required For Diploma in Office Management
Office managers have evolved into the backbones of today’s modern organizations. They are in charge of the office’s processes, procedures, documentation, communication, supervision, training, and administration, as well as ensuring that everything runs smoothly. As a result, they should be well-versed in the appropriate office management abilities to ensure that everything runs smoothly.
If you want to advance your career in office management, you’ll need to have some strong management abilities in your arsenal. Here are some essential office management skills, which we’ll go over one by one.
To accomplish your job properly as an office manager, you should have some sort of analytical skills. To accomplish your job effectively, you should be well-versed in the process, practices, and procedures. You should be able to spot inefficiencies quickly and offer the best potential solutions that will help the firm expand.
You should have good hands-on experience with computer abilities spanning from the word processor to excel and PowerPoint as an office manager because you may be expected to handle a variety of activities based on your job responsibilities, such as data entry, producing, and presenting in PowerPoint. You should be at the top of your game when it comes to doing day-to-day office management computer operations accurately, efficiently, and professionally. As a result, your arsenal should be stocked with the necessary computer abilities, as office managers bear a great deal of responsibility.
You should have great communication skills as an office manager because you will be the first to see visitors if the related professionals are away from the office. You’ll need to delegate work inside the business while also focusing on other things. To ensure that everything runs smoothly, you will need to communicate effectively inside the business, both vocally and in writing, in a polite, efficient, and professional manner. You will serve as a link between the many departments within the company.
Time management skills
As part of your employment, you need to have outstanding time management skills in order to maximize every minute of your responsibilities and achieve the best results possible. You should be able to effectively allocate and manage each task in order to complete them on time and without wasting any time.
Thinking outside the box
As an office manager, you should think outside the box to properly handle every business assignment that might add to the organization’s long-term and short-term growth.
As the office manager, you will constantly lead from the front to ensure that everything runs smoothly within the company. To get your staff to create the best work results possible, you’ll need to motivate them. You will be able to effectively manage your office if you develop leadership qualities. To build a healthy and productive corporate culture, you’ll need to encourage teamwork and assist individuals in the organization in communicating effectively with one another. You must establish standards for everyone in the organization in order to get things back on track.
As part of your job, you should be able to communicate with your coworkers as well as outside visitors. You should have a positive mindset and approach, which will lead to excellent teamwork. Office management aids in instilling leadership skills at the organization’s core. A leader is someone who has the ability to influence behavioral changes in the way people operate in a company. He or she may assess the capabilities of those in action and motivate them to perform to their full potential. When compared to a firm without a strong and stable CEO, a company with strong and stable leadership is more likely to grow faster.
As an office manager, you should be fairly adept at planning, including office meetings, delegations, and other business processes inside the organization, in order to complete everything quickly and on schedule.
You will be responsible for performing additional administrative responsibilities in the organization as part of your position. You’ll be in charge of hiring new staff, firing underperformers, evaluating performance appraisals, and training and overseeing new hires. You’ll need to establish plans, schedule and attend meetings, as well as complete other business tasks.
Job Roles in Diploma in Office Management
The Diploma in Office Administration program provides excellent training in office operations and administrative facilities management. Banks, management information systems, public sector enterprises, research institutions, laboratories, and computer labs, as well as PSUs, all provide a variety of work prospects. Motivating and encouraging employees to meet deadlines is a key component of effective office management.
Furthermore, the activities, as well as the person, must be examined in order to determine their strengths and limitations. Office managers use the results of the analysis to improve employee coordination and teamwork. It shows to be extremely successful at achieving the desired results. Graduates can apply for employment such as Office Manager, Assistant Executive, and Assistant Manager, as well as Small Business Owners, Administrative Assistants, Computer Operators, Shop Managers, Supervisory Level Roles, Data Governance Analyst, and Admin Executive. In the table below, some of the most important job profiles are listed:
|Job Role||Average Salary per annum|
|Store Manager||INR 3 to 4 LPA|
|Computer Operator||INR 1 to 2 LPA|
|Data Governance Analyst||INR 4 to 5 LPA|
|Admin Executive||INR 2 to 3 LPA|
|Assistant Executive||INR 5 to 6 LPA|
|Assistant Manager||INR 5 to 6 LPA|
FAQ’s in Diploma in Office Management
Office administrators are in charge of clerical work, record-keeping, client involvement, and basic office technology. Because every business is unique, no two office administrators are alike.
Highly qualified Office Administrators are needed in nearly every industry, with many of them concentrating in schools, hospitals, government departments, and legal and medical offices.
A minimum of 45 percent and higher in 10th grade from a recognized board is required.
A diploma in office automation might take anything from 6 months to a year to complete.
A salary ranging from INR 1 to 6 lakhs per annum.
This curriculum emphasizes the development of good technology, communication, and human relations skills. Document processing, spreadsheet software, and presentation preparation and design are all covered in this program.