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How to Use Computer Shortcut Keys: A Complete Guide to Shortcuts

Whether you’re a PC or Mac user, you’ve likely come across the term “shortcut.” You may not know exactly what it means, but chances are you’ve used one before. Shortcuts are handy shortcuts that allow you to start your work faster and easier.

Shortcuts have been around for a long time, and they have evolved as technology has. Each operating system creates its own set of keyboard shortcuts, and this article will be an easy-to-follow guide on what these shortcut keys are and how to use them. The goal is to make sure that your computer is running at full steam so that it allows for quick access to all the applications on your desktop.

What Are Shortcuts?

Shortcuts are basically actions that can be initiated with a key on your keyboard.

For example, pressing “Ctrl+C” will copy whatever is currently on your clipboard to the computer’s clipboard.

Computer Shortcut Keys – Basic Key

ShortcutsWork of shortcuts
Alt + FFile menu options in the current program
Alt + EEdits options in the current program
F1Universal help (for any sort of program)
Ctrl + ASelects all text
Ctrl + XCuts the selected item
Ctrl + DelCut selected item
Ctrl + CCopy the selected item
Ctrl + InsCopy the selected item
Ctrl + VPaste the selected item
Shift + InsPaste the selected item
HomeTakes the user to the start of the current line
Ctrl + HomeGo to the beginning of the document
EndGo to the end of the current line
Ctrl + EndGo to the end of a document
Shift + HomeHighlight from the prevailing position to the start of the line
Shift + EndHighlight from the prevailing position to end of the line
Ctrl + (Left arrow)Move one term to the left at a time
Ctrl + (Right arrow)Move one term to the right at a time

Computer Shortcut Keys-MS Word

ShortcutsWork of shortcuts
Ctrl + BBold highlighted selection
Ctrl + CCopy selected text
Ctrl + XCut selected text
Ctrl + NOpen new/blank document
Ctrl + OOpen options
Ctrl + POpen the print window
Ctrl + FOpen find box
Ctrl + IItalicize highlighted selection
Ctrl + KInsert link
Ctrl + UUnderline highlighted selection
Ctrl + VPaste
Ctrl + GFind and replace options
Ctrl + HFind and replace options
Ctrl + JJustify paragraph alignment
Ctrl + LAlign selected text or line to the left
Ctrl + QAlign selected paragraph to the left
Ctrl + EAlign selected text or line to the centre
Ctrl + RAlign selected text or line to the right
Ctrl + MIndent the paragraph
Ctrl + THanging indent
Ctrl + DFont options
Ctrl + Shift + FChange the font
Ctrl + Shift + >Increase selected font +1
Ctrl + ]Increase selected font +1
Ctrl + [Decrease selected font -1
Ctrl + Shift + *View or hide non printing characters
Ctrl + (Left arrow)Move one word to the left
Ctrl + (Right arrow)Move one word to the right
Ctrl + (Up arrow)Move to the beginning of the line or paragraph
Ctrl + (Down arrow)Move to the end of the paragraph
Ctrl + DelDelete the word to the right of the cursor
Ctrl + BackspaceDelete the word to the left of the cursor
Ctrl + EndMove the cursor to the end of the document
Ctrl + HomeMove the cursor to the beginning of the document
Ctrl + SpaceReset highlighted text to the default font
Ctrl + 1Single-space lines
Ctrl + 2Double-space lines
Ctrl + 51.5-line spacing
Ctrl + Alt + 1Change text to heading 1
Ctrl + Alt + 2Change text to heading 2
Ctrl + Alt + 3Change text to heading 3
Shift + F3Change case of selected text
Shift + InsertPaste
F4Repeat the last action performed (Word 2000+)
F7Spell check selected text and/or document
Shift + F7Activate the thesaurus
F12Save as
Ctrl + SSave
Shift + F12Save
Alt + Shift + DInsert the current date
Alt + Shift + TInsert the current time
Ctrl + WClose document
Ctrl+=Set chosen text as a subscript.
Ctrl+Shift+=Set chosen text as superscript.

Computer Shortcut Keys-Microsoft Windows

ShortcutsWork of shortcuts
Alt + TabSwitch between open applications
Alt + Shift + TabSwitch backwards between open applications
Alt + Print ScreenCreate a screenshot for the current program
Ctrl + Alt + DelReboot/Windows task manager
Ctrl + EscBring up the start menu
Alt + EscSwitch between applications on the taskbar
F2Rename selected icon
F3Start to find from the desktop
F4Open the drive selection when browsing
F5Refresh contents
Alt + F4Close the current open program
Ctrl + F4Close window in the program
Ctrl + Plus KeyAutomatically set widths of all columns in Windows Explorer
Alt + EnterOpen properties window of selected icon or program
Shift + F10Simulate right-click on selected item
Shift + DelDelete programs/files permanently

Computer Shortcut Keys- Powerpoint

ShortcutsWork of shortcuts
EscExit the slide show and go back to the earlier live view.
Ctrl+KEnter a hyperlink.
Ctrl+MInclude a new, blank slide after the chosen slide.
Ctrl+NOpen a new, blank slide in a different PowerPoint program window.
CTRL + DDuplicate the current slide
Ctrl+Shift+>Increases the chosen text size by one font size.
Ctrl+Shift+<Decreases the chosen text size by one font size.
CTRL + GGroup things together
F5Start presentation from the initial slide

Computer Shortcut Keys- MS Excel

ShortcutsWork of shortcuts
F2Edit the selected cell
F5Go to a specific cell
F7Spell check selected text and/or document
F11Create chart
Ctrl + Shift +;Enter the current time
Ctrl +;Enter the current date
Alt + Shift + F1Insert new worksheet
Shift + F3Open the Excel formula window
Shift + F5Bring up the search box
Ctrl + BBold highlighted selection
Ctrl + IItalicize highlighted selection
Ctrl + DFill
Ctrl + KInsert link
Ctrl + FOpen find and replace options
Ctrl + GOpen go-to options
Ctrl + HOpen find and replace options
Ctrl + UUnderline highlighted selection
Ctrl + YUnderline selected text
Ctrl + 5Strikethrough highlighted selection
Ctrl + OOpen options
Ctrl + NOpen new document
Ctrl + POpen print dialog box
Ctrl + ZUndo the last action
Ctrl + F9Minimize current window
Ctrl + F10Maximize currently selected window
Ctrl + F6Switch between open workbooks/windows
Ctrl + Page up & Page DownMove between Excel worksheets in the same document
Ctrl + TabMove between two or more open Excel files
Alt + =Create the formula to sum all of the above cells
Ctrl +Insert the value of the above cell into the current cell
Ctrl + Shift + !Format number in comma format
Ctrl + Shift + $Format number in currency format
Ctrl + Shift + #Format number in date format
Ctrl + Shift + %Format number in percentage format
Ctrl + Shift + ^Format number in scientific format
Ctrl + Shift + @Format number in time format
Ctrl + (Right arrow)Move to next section of text
Ctrl + SpaceSelect entire column
Shift + SpaceSelect entire row
Ctrl + WClose document

Conclusion

Now that you know about shortcuts, let’s see what shortcuts you should be using to make your computer work for you.

In this article, we have given you a list of the most common shortcuts that you should start using on your computer. There are many other shortcuts out there; these are just some of the most important ones. We hope that this article helped you understand how to use computer shortcut keys and put the power back in your hands!

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